HosPortal timesheets turn the shifts, leave and on-call work on your roster into a payroll-ready spreadsheet for each pay period.
It can generate single person spreadsheets, or multi \ple user spreadsheets
There are two parts to it: a one-time setup, and a workflow you run every pay period.
Setup (done once)
These admin settings tell HosPortal how to value time. You'll find them on the Admin page under the Timesheets section (pay periods are under their own Payroll periods item):
Payroll periods — the recurring window (e.g. a fortnight) timesheets are grouped and exported by.
Shift payroll settings — which shifts count as regular work vs on-call.
Leave payroll settings — how much paid time a day or week of leave is worth.
Overtime payroll settings — when work counts as overtime.
Break templates — the breaks that apply to shifts.
Callback templates — the callbacks staff can claim when on call.
User timesheet settings — which staff get timesheets, and their employee numbers.
Timesheet export templates — the Excel layout your approved timesheets are exported into.
The workflow (each pay period)
Staff fill in their timesheet. Each person opens their timesheet for the pay period, adjusts shift times, adds breaks and callbacks, adds comments, and submits it.
An admin reviews and approves. The admin checks submitted timesheets, approves or declines each change, makes any adjustments of their own, or sends a timesheet back to the user.
The admin approves the final timesheet. With all changes resolved (overtime is calculated automatically and shown in the summary), the admin approves the timesheet, which locks it.
Approved timesheets are exported. The admin selects approved timesheets and exports them to Excel for payroll, then marks them as paid.
The other articles in this collection cover each setting and each step in detail.